Speakrphone
Speakrphone

Privacy Policy

Effective Date: February 13, 2025

Welcome to Speakrphone! Your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our services.

By signing up for Speakrphone, you agree to the collection and use of your information as outlined in this policy.

1. Information We Collect

A. Information You Provide

  • Account Information: When you create a profile, you provide your name, email address, social media handles, short and long bio, headshot, thumbnails, and links to your talks.
  • Content You Upload: Any talks, transcripts, or presentation materials you link may be processed to enhance search functionality.
  • Social Interactions: If you follow speakers or interact with profiles, we store this data to improve recommendations and networking.
  • Communications: If you contact us (e.g., via email or support requests), we collect your correspondence to assist with inquiries.

B. Information Collected Automatically

  • Usage Data: We collect data on how you interact with Speakrphone, such as IP addresses, device/browser types, and referring pages.
  • Analytics & Tracking: We use Google Analytics to understand traffic patterns and improve user experience.

C. Cookies & Tracking Technologies

  • We use cookies, Google Safe Browsing API (to detect phishing links), and reCAPTCHA (to identify bots).
  • You can control cookies through your browser settings.

2. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve Speakrphone.
  • Enhance speaker and content discovery (including AI-powered talk recommendations).
  • Recommend relevant speakers and talks based on interactions and shared topics.
  • Personalize your experience and deliver relevant content.
  • Authenticate users via OAuth (Google Login) or OTP (email verification).
  • Communicate with you (e.g., service-related emails via PostMark).
  • Monitor platform security and prevent fraud or abuse.
  • Send you newsletters and updates about Speakrphone.
    • You can opt out at any time via Settings in your account.

We do not use passwords—authentication is done via OAuth or email-based OTPs for security.

3. How We Share Your Information

We do not sell your personal data. However, we may share your information with trusted third parties, including:

  • Service Providers: We use Vercel (backend), Google Cloud, UploadThing (CDN), PostMark (email), OpenAI APIs, and Clerk (authentication).
  • AI Processing: We may process transcripts and profile data through LLMs (e.g., OpenAI) for internal indexing and retrieval to improve search functionality.
  • Security & Compliance: If required by law, we may disclose information to comply with legal obligations or protect our rights.

4. Data Retention & Deletion

  • We do not have a fixed data retention period.
  • You can delete your account by emailing support@speakrphone.com, and we will remove your data within a reasonable timeframe.
  • Some non-personally identifiable data may be retained for analytical purposes.

5. Your Privacy Rights

Depending on your location, you may have rights under laws such as the General Data Protection Regulation (GDPR) (EU residents) or the California Consumer Privacy Act (CCPA) (California residents), including:

  • The right to access, update, or delete your personal data.
  • The right to opt out of certain data processing.
  • The right to receive a copy of your data in a portable format.
  • The right to opt out of marketing communications and newsletters.
    • You can adjust your email preferences in Settings or unsubscribe from emails via the provided link.

To exercise your rights, contact us at support@speakrphone.com.

6. Security of Your Information

We take security seriously and use industry-standard measures to protect your personal data.

Key security practices:

  • OAuth-based authentication (no passwords).
  • Google Safe Browsing API (detects phishing links).
  • reCAPTCHA (prevents bot activity).
  • AI-powered spam detection (flags spammy profile pages).

However, no system is 100% secure, so we encourage users to be cautious when sharing personal data online.

7. AI and Machine Learning Usage

We use AI models (such as OpenAI) to enhance:

  • Smart Search: Your talk transcripts may be indexed to improve search relevance.
  • Speaker Recommendations: AI may suggest speakers based on shared interests, followers, or past interactions.
  • Content Recommendations: AI may also suggest relevant talks or topics based on your profile activity.

8. Changes to This Privacy Policy

  • We may update this Privacy Policy from time to time.
  • If we make significant changes, we will notify users via email or platform alerts.
  • Your continued use of Speakrphone after changes means you accept the updated policy.

9. Contact Us

If you have any questions about this Privacy Policy, contact us at: